The conduct of examinations is determined by the Academic Board of the Teaching Body in which the unit is offered, which shall ensure that the time of the examination is notified in the calendar and adhered to.
Where a candidate
a) is prevented by unavoidable disruption from attending an examination in a unit; or
b) was affected immediately prior to such examination by unavoidable disruption which the candidate believes seriously prejudiced the performance of such examination; or
c) is to a substantial degree affected by unavoidable disruption during the course of any such examination, and either during or immediately after such examination reports the facts to the supervisor in charge —
the candidate may as soon as practicable after such examination, and in any case not later than the day following the final day of the examination period, as notified in the examination timetable (or within such time as the Registrar of the Teaching Body may in special cases permit), report the circumstances in writing (supported by a medical certificate or other proper evidence) to the Registrar of the Teaching Body and request that they be taken into account when assessing the result of such examination. If a candidate is personally unable to take the action required in such case by this rule, some other person may take such action on the candidate’s behalf.
The Teaching Body in which the unit was taught may apply to the Academic Board of the Sydney College of Divinity for permission for the student to sit a special examination conducted by that Teaching Body.
The Academic Board has adopted the following definition of unavoidable disruption, to be applied to the requirements to complete a unit, the provision of special examinations, the discontinuance of a unit and exclusion from a unit.
Unavoidable disruption to studies is defined as resulting from an event or set of circumstances which:
a) could not have reasonably been anticipated, avoided or guarded against by the student and
b) were beyond the student’s control and
c) caused substantial disruption to the student’s capacity for effective study and/or the completion of required work and
d) interfered with the otherwise satisfactory fulfilment of unit or program requirements.
Circumstances routinely encountered by students would not normally be acceptable grounds for claiming unavoidable disruption to studies. Such matters include:
a) routine demands of employment;
b) routine family problems such as domestic tension with or between parents, spouses, and other people closely involved with the student;
c) difficulties adjusting to College life, to the self-discipline needed to study effectively, and the demands of academic work;
d) stress or anxiety associated with examinations, required assignments or any aspect of academic work;
e) routine need for financial support;
f) demands of sport, clubs and social or extra-curricular activities.
Any claim based on these categories would need to show clearly, with appropriate documentation, that the student’s particular circumstances were so extreme, individually or in combination, as to warrant consideration.
It must also be shown that the alleged disruption seriously interfered with the student’s studies or exam performance to the extent that had it not occurred, he or she would in all likelihood have given a satisfactory performance.
The Academic Board will treat as unavoidable disruption cases where the student has been presented from attending an examination for the following reasons:
a) as a member of the armed forces involved in compulsory exercises;
b) as a person in full-time employment required to be overseas by his or her employment;
c) as a member of the emergency services including the medical profession;
d) as a person representing Australia at an international sporting or cultural event.